1. Welcome participants and make introductions.
2. Make a clipboard available as people enter for sign-in of name, address, phone, email, and organization, for the purpose of starting a permanent mailing list.
3. Describe purpose of meeting and action taken to date.
4. Designate:
   • meeting chair,
   • meeting facilitator,
   • meeting note taker.
5. Define collaborative process to be used, describing results and outcomes anticipated.
6. Propose geographic boundaries; group discussion and annotation of boundary lines.
7. Brainstorm “the issues” involved. (This list will be re-visited and honed at a future meeting.)
8. Gain participant feedback and commitment:
   Give each person a chance to express support, doubts, and fears about the possibilities for this process and an opportunity to share its responsibilities.
   • - “Why did you come today?”
   • - “What issues concern you most and why?”
   • - “Are you willing to commit to future participation as a member of this group?”
9. Brainstorm names of other stakeholders who should be invited to participate.
10. Determine action items and people responsible for accomplishing them prior to the next meeting. For example: gathering maps and data, inviting new participants, organizing meeting logistics, distributing agenda and minutes, etc.
11. Set agenda for next meeting.
12. Set date for next meeting.
13. Close with final comments and adjourn.

Note: Provide ample time for individual input and comment. Promote respectful listening. Look for people who have not spoken or expressed ideas. Call on them specifically. All present need to be included and heard.